BOE Minutes

 

White County Board of Education


Cleveland, Georgia 30528

 

Board Highlights  

 

Highlights of the called meeting of September 19, 2017.

The meeting was called to order at 7:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         Charlie Bryson

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Laurie Burkett, MaryKay Berry, Trish Fussell 

VISITORS PRESENT:                         None

The meeting was opened with prayer by Jon Estes.

Superintendent’s Report

Dr. Wilson explained the need for a PAYG request for WCMS Special Education Renovations in classrooms and Sensory Room.

The Board went into executive session at 7:11 AM.

The Board came out of executive session at 7:40 AM. 

Action Items

1)     The Board approved the PAYG request.

2)     Following executive session, the following personnel action was approved:

Termination:                 Leonard Jones – Special Ed teacher at WCMS effective 9-4-17 due to dereliction of contract.                                                           

Appointments:             Ann Brevard – Special Education Teacher at WCMS effective 9-13-17 (replacement)

                                             Brittany Davis – Parapro at TGAP effective 9-13-17 (replacement)

                                             Debbie Pruitt – Kindergarten Parapro at TGAP effective 9-13- 17  (new position)

        Shelli Leslie – Kindergarten Parapro at TGAP effective 9-13-17 (replacement)

       Tammy Fletter – Parapro for 1st grade at JPN effective 9-13-17 (new position)                                                       

The meeting adjourned at 7:40 AM.


Highlights of the called meeting of September 5, 2017.

The meeting was called to order at 7:10 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:      Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:        Jeff Wilson, Sandra Dorsey, William Sperin,  Trish Fussell, Cindy Free,

VISITORS PRESENT:                       Linda Erbele, White County News; Mr. Clell Wood

Mr. Wood had requested a time to meet with the board to provide information to them regarding the WCBOE purchase of

property on Duncan Bridge Road in 2001 (60+ acres).  Mr. Wood is very concerned over how and why the purchase 

was made.  He stated that he just wants to public to be aware of his information.

 

The Board went into executive session to discuss personnel at 7:34 AM and came out at 7:55 AM.

 

Action Item:

 

1.     The Board approved a PAYG request that included scoreboards for the main gym and the auxiliary gym at the

        high school and for additional security cameras. 

The meeting adjourned at 7:58 AM.


Highlights of the regular meeting of August 31, 2017.

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin,

                                                                Trish Harris Fussell, MaryKay Berry, Darren Sledge, Connie Hood, Willda Melton, 

                                                                Stacie Ward, Jill Baughman, Jennifer King, Kristi Gerrells, Mary Anne Collier, 

                                                                John Osborne

VISITORS PRESENT:                        Linda Erbele, White County News; Dean Dyer, WRWH Radio; Michael Meaders 

                                                                and family; TMC Students; Tanner Stone, Blake Cody and Todd Woodruff,

                                                                 Representatives from Telemedicine;

The meeting was opened with prayer by William Sperin 

Recognition

Laurie Burkett recognized Mr. Michael Meaders who took it upon himself to raise over $5,700 during the summer to pay for every outstanding meal charge in all of our elementary schools. On behalf of the school system, Laurie expressed our deep appreciation to Mr. Meaders for his generosity to help our students.

 

Dr. Wilson presented each school with a certificate from Georgia Emergency Management and Homeland Security Agency for meeting all School Safety Plan compliance as required by law.

 

Special Reports

Representatives from Telemedicine gave a presentation of their program whereby the school nurse can contact their medical team for minor medical issues when they arise.   With parent’s permission, this would allow for immediate medical help for a child without the parent having to come to school, check out the student and take them to the doctor.  This would be a pilot program starting at Mossy Creek Elementary School.    The Board will consider this proposal.

 

Connie Hood, Director of the 21st Century Program, gave an annual report on the program.  She is asking for the Board to approve continuing with the program for SY 18.

 

Mr. Clell Wood addressed the Board and stated that he has some concerns that he wants to bring to the Board’s attention and asked for a meeting to discuss them.  Mrs. Jarrard explained that it would have to be a public meeting that was advertised in advance and a date was arranged for Tuesday, September 5, 2017 at 7:00 AM in the board office.  The public is invited to attend. 

 

Superintendent’s Report

Ø  BOE Policies for Review Only -- The Board was given a copy of BOE policies GAAA and GAEB for review only.

Ø  GSBA Villa Program – Dr. Wilson gave the Board information on the VILLA program and asked that they review and let him know if they are interested.  This would be led by the Board and involve the community, parents, and staff.

Ø  PAYG Follow-up – Dr. Wilson provided follow-up information regarding a question on a previous PAYG request involving the curtain at WCHS.                      

Ø  PAYG request for August – there was discussion regarding the scoreboards so that item was omitted from this request and Dr. Wilson will obtain further information and resubmit the request.                

Ø  GSBA Governance Team Self-Assessment – Information was given to the Board for this assessment.           

Ø  Board Evaluation – the form was provided for the evaluation.                                           

Ø  GSBA Standards for Local Boards of Education – presented for information for annual review.

Ø  Proposed WCBOE Goals 2017-18 – suggestions were provided, but this will be postponed until after the self-assessment.

Ø  Building Update – Dr. Wilson showed pictures of the progress of the new NGA.

Ø  Bridge work on HWY 129 North – the GaDOT has assured Dr. Wilson that the repairs will not be made to the bridge on US 129 north until the summer of 2018 in order to avoid disrupting school traffic.

Ø  Communication Protocol – Dr. Wilson provided information to the board to guide them when they are approached with problems/concerns.                    

Ø  AdvancEd Update – work has started in preparation for this visit in March, 2018.

Ø  Enrollment Report – the numbers show that enrollment is down approximately 40 students from last year.

Ø  MOU with UGA for 4-H Program for SY 18 – this is an annual agreement with UGA to conduct the program in our school system. 

Action Items:

1)     Amended the agenda to reflect a change in BOE policy action.

2)     Removed from table and approved BOE policy EE – School Nutrition Management.

3)      Approved to remain on table BOE policy JBC(4) Awarding Units and Transferring Credit

4)     Approved to remove from table and approve BOE policies ED- Student Transportation and IHF(6) – Graduation Requirements – Entering Fall 2008-09 and thereafter

5)     Deleted BOE Policy EBD – Heating & Lighting from manual.

6)     Approved continuing with the 21st Century Program for FY 18.

7)     Approved the MOU with UGA for the 4-H program for FY 18.

8)    Approved the Perkins Grant

9)     Amended the PAYG request

10)  Approved the amended PAYG request

11)   Declared equipment from Transportation and WCMS as used/worn out and authorized disposition.

12)  Following executive session, the following personnel action was approved:

Transfers:          Leslie Hughes – Kindergarten Teacher at TGAP from Para position effective 9-7-17 (new                                                 position)                        

                             Carla Porter – 1st Grade Teacher at TGAP from Para position effective 9-7-17 (new position)

                        Appointments:      Tracy DeMore – Payroll Clerk effective 9-18-17 (replacement)             

                     Deidre Taggart – Kindergarten Teacher at JPN effective 9-7-17 (new position)                        

                    Cindy Stavely-Hughes – TGAP SpEd Teacher and support to pre-school PREP program

                         effective 9-11-17   (new position)                        

                        New Positions:      Two new Para positions for Kindergarten

13)  Approved the addition to the supplement schedule for middle school golf.

The meeting adjourned at 8:10 PM. 

Highlights of the regular meeting of August 29, 2017.

 

The meeting was called to order at 8:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room

at 136 Warriors Path.

 

BOARD MEMBERS PRESENT:          Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

 

BOARD MEMBERS ABSENT:             None

 

STAFF MEMBERS PRESENT:             Jeff Wilson, Sandra Dorsey, Laurie Burkett, Willia Sperin, Trish Fussell, Angie Helton,

                                                                     Cindy Free, MaryKayBerry, Darren Sledge, Abby Rowland

 

VISITORS PRESENT:                           Linda Erbele, White County News;

 

The meeting was opened with prayer by William Sperin.

 

Special Reports

Alan Griffin, Athletic Director for WCHS, presented information regarding scoreboards for the new auxiliary gym and the 

main gym at the high school.   Scoreboards are needed now for the auxiliary gym and the main gym will need to be replaced 

in the very near future.  The Board discussed several options other than the proposed and the Board asked Dr. Wilson to bring a recommendation.

 

Abby Rowland, School Nutrition Director, gave information regarding the FY 17 financial budget.  The department experienced a shortfall in revenue and she explained this deficit:

1)     Equipment paid for in FY 17 but was purchased in SY 16.

2)    Decrease in participation from previous years.

3)    Midyear shift in TRS contributions from DOE to the local system.

 

Mrs. Rowland also explained her plan for increasing revenue and lowering the cost of operation (which included her managing the NGA lunchroom during this present school year due to the manager being transferred to JPN).

 

Dr. Wilson further explained that years before he became Superintendent, the Nutrition Department picked up the cost of equipment for the lunchroom when MYES and MCES were constructed.  That equipment is normally part of the construction cost.  During the FY 19 budget discussions, Dr. Wilson will be looking at funding part of the administrative cost for the school nutrition program to see if that will be a possibility.  Surrounding systems are already doing that.

 

Department Reports

Ø  Dr. Wilson reported on BOE policies EBD, ED, and EE.  GSBA recommended deleting EBD- Heating and Lighting.

Ø  Angie Helton discussed the further revisions of policy JBC(4) and IHF(6).  The Board will act on these policies at the         Thursday meeting.

Ø  Cindy Free discussed the annual CTAE grant (Perkins Grant) which is money to enhance the CTAE program, not to             purchase new equipment. 

Ø  Laurie Burkett will address the Employee Evaluation process at the next meeting.

 

Superintendent’s Report

Ø  BOE Policies for Review Only:  Dr. Wilson presented the following board policies for review

      only by the Board:

*       GAAA – Equal Opportunity Employment

*       GAEB - Harassment

Ø  VILLA Program – Dr. Wilson was asked by a board member to look into the VILLA Program offered by GSBA.                          VILLA (Volunteer Instructional Leadership Learning Academy) is designed to educate the community on how and why a         school system operates.  This would consist of approximately six weeks (one and one-half hours per week) to be conducted      by a board member.  The Board will review the information and discuss the possibility of participating in this program.

Ø  PAYG Request – August – this request will involve the Arts program, Curriculum for WCMS (books/material), safety             issues at JPN and WCMS,  WCHS stadium sound repairs, and scoreboards for the gyms.  Dr. Wilson stated that the cost of     repairs at WCHS auditorium will be paid with construction money and reimbursed by the roofer’s insurance or the                   contractor.

Ø  GSBA Governance Team Self-Assessment – the Board was provided with the annual assessment materials.  This will be         used for the board evaluation and review of the Standards.        

Ø  Board Evaluation – information provided                     

Ø  GSBA Standards for Local Board of Education – information provided      

Ø  Building Update – for time sake, Dr. Wilson will report at the next meeting.

Ø  Bridge work on HWY 129 North – DOT has assured Dr. Wilson that the repair will not be done until next summer.  The         cost and time ofrerouting students will be too great if they do this repair project now.

Ø   Communication Protocol – Dr. Wilson provided a proposed protocol of how the board members can address parents              when presented with a concern.  The Board will review and give him feedback.

Ø  AdvancEd Update – Dr. Wilson will address this at the next meeting for time sake.

Ø  Enrollment Report - Dr. Wilson will address this at the next meeting for time sake.

Ø  Yearly Calendar – all items have been addressed for August. 


The Board went into executive session at 9:12 to discuss personnel and property and came out at 9:27 AM.

 

The following personnel action was approved.

Resignation:       Billy Champe – Bus Driver effective 8-7-17       

                              Kevin Benson – Assistant Principal at WCMS effective 8-31-17

                              Mandie Parker – Payroll Clerk effective 8-25-17 


Transfers:            Lloyd Collins – from Student Support to Assistant Principal at WCMS  effective 9-1-17

                              Holly Pardue – from Special Ed. Teacher to Student Support at WCMS effective 9-1-17

                              Wendy Rumford -from substitute bus driver to full time effective 8-23-17

                                         

Appointments:     Substitute bus driver contingent to completion of training

                                          Avery Hutto             

                                          Ron Vedder              

                                          Elizabeth Sells

                                          Zack Dalton 

                              Andee Coursen – Full time bus driver effective 8-29-17

                 

The meeting adjourned at 9:27 AM.