BOE Minutes

Highlights of the regular meeting of January 24, 2017.

The meeting was called to order at 8:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver,

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin,

                                                                 Trish Harris Fussell, Angie Helton, MaryKay Berry, Darren Sledge, Abby Rowland

VISITORS PRESENT:                        Linda Erbele, White County News;

The meeting was opened with prayer by Jon Estes.

Missy Jarrard welcomed everyone to the meeting and stated that she is very honored to serve in her new capacity as Chair and that she has an “Open Door” policy.  She also introduced Jon Estes who is also new to the Board this year.  Mr. Estes stated that it is a privilege to be working with the board and everyone to serve our children and school system.

The agenda and December minutes were approved as presented.

Special Reports

Ø  Color Pallet for WCHS – Mr. Doug Breaux, Architect, presented the color scheme for the WCHS/NGA project to the Board for their consideration.  The colors are very similar to the new middle school.

Ø  WCSS Color Branding – Mr. Alan Griffin, Athletic Director, put together a committee and has spent many hours researching the history of the colors for our school system.  They conducted many surveys to get input from students, faculty, and citizens working on a consensus for branding that will alleviate confusion within different sports and be consistent in the future.  He presented   a recommendation from the committee. 

Superintendent’s Report

Ø  High School Gas Contract – Dr. Wilson stated that a contract for the natural gas is ready to be signed and how that will work. 

Ø  Football Coaching Search Update – Dr. Wilson stated that all interviews have been conducted and a decision is very near. 

Ø  Building Update – will update more at Thursday’s meeting

Ø  Mileage Reimbursement Rate – in light of the fuel price decreasing, the state is lowering the reimbursement rate for travel

Ø  Nutrition Audit Results – Abby Rowland and her team received an excellent audit report.                                    

Ø  Pay As You Go Request for January, 2017 – Dr. Wilson discussed the need for WiFi update at the middle school.

Ø  Local Fair Share Lobby (.10 per FTE for maximum 5 months in session) – Trish and Dr. Wilson will discuss this further on Thursday.

Ø  Board Retreat Agenda – a review of the agenda was presented                               

Ø  School Board Attorney for 2017 – it’s the time of year to approve the board attorney.  Dr. Wilson stated that we have been very happy with the service our current law firm provides.

Ø  Vice Chair for 2017 – also, the time of year to appoint a Vice Chair.  This will be by vote of the Board.

Ø  1st Draft of SY 18 School Calendar – two drafts were provided for the Board to

Ø  review.  This will be reviewed by the Board then placed for input from the community and faculty.

Ø  Snow Make-up Days –Dr. Wilson stated that he recommends that the days missed not be made up.  The teachers worked both days and he feels the teachers will work with the students to catch up.  This could change if we miss additional days.

Ø  State BOE Meeting Info – FYI Only

Ø  Process for setting future BOE agendas – Dr. Wilson stated that the process of developing an agenda as a whole board has worked well in the past and he recommended continuing with this model.

Ø  GSBA Summer Conference – this will be held in June so we will need to know how many members will attend because of reservations.

Ø  FY 18 Budget – due to the increase in classified insurance and an increase in TRS, the budget will show a deficit at the beginning.  This budget will again be very tight.

Ø  Yearly Calendar – All items for January will be completed at the Board Retreat on Friday.                                   

Action Item:

1.         The color pallet for the WCHS/NGA project was approved as recommended.

2.         Following executive session, the following personnel action was approved:

Retirement:                 Sara Kennedy – Counselor at TGAP effective 5-31-17

Resignation:               Carissa Dover – Teacher at MYES effective 1-8-17

Appointments:          Tim Cokely – Head Football Coach/Teacher for WCHS effective 2-6-17

                                    Becky Allison – Temporary part-time payroll position for training purposes

                                    Substitute School Nutrition Assistants:        

                                        Anna Prosser – contingent upon completion of background check 

                                        Patricia Smith - contingent upon completion of background check  

                                        Dale Skelton  -  effective 2-1-17 (rescinded the December approval as a substitute)

                                    Transportation Recommendations    

                                        Mike Merck- effective 1-30-17                

                                        Curtis Davidson – effective 1-30-17        

Confirmation:             Mandie Parker – Payroll Staff Accountant for Finance Department effective 1-9-17

The meeting adjourned at 10:00 AM.


Highlights of the regular meeting of January 26, 2017.

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin,

                                                                Trish Harris Fussell, Angie Helton, MaryKay Berry, Darren Sledge, Cindy Free, Kelly Crane,                                                                         Stacie Ward, Jill Baughman, Jennifer King, Octavius Mulligan, Kristi Smith, Mary Ann Collier,                                                                 John Osborne, Stephanie Bolton, Steve & Shanda Bartlett, Alan Griffin, Kevin Benson, Deticia                                                                    Chambers, Catherine Gibbs, Tim Cokely,

VISITORS PRESENT:                       Linda Erbele, White County News; Dean Dyer, WRWH Radio; Dr. John & Mrs. Taylor, Christie                                                                 Taylor, Randall Jarrard, Brock Pulliam, Students and Parents of the WCSS, Amy Cokely

The meeting was opened with prayer by Miranda Myers, Pastoral Intern at The Bridge.

Recognition

Dr. Laurie Burkett recognized the following Students:

Ø  For their Commercial Dairy SAE Project through the FFA:

Jacob Anthony

Emilie Lee 

Ø  For Placing 9th in the State and 2nd in Area at the FFA Junior Dairy Judging Contest:

Jeb Robinson

Maddox Pardue

Caleb Blocker

Bryson Bartlett 

Ø  For 3rd Place Win at the AAAA State Cross Country Championship:

Jaelen Alexander

Rachel Gearing

Ellie Gearing

Audrey Hildebran

Kiernan Schmidt

Maggie Davidson

Addie Bolton

Gillian O’Bryant

Sydney Palmer

Ø  For All State Cross Country Runner and placing 7th at the AAAA State Meet:

            Jaelen Alexander          

Ø  Request for Time on the Agenda – the Taylor Family provided more information to the Board regarding the selection of Valedictorian and Salutatorian and why they felt their daughter qualified for this recognition.

Ø  Public Participation on Agenda Items – Catherine Gibbs, Blake Underwood and Mrs. Underwood stated their opinion on the issue of Val/Sal as well.

    Special Reports

Ø  Introduction of New Football Coach – John Osborne and Alan Griffin introduced Mr. Tim Cokely, the new head football coach just selected, and his wife Amy.

Ø  School Nutrition – Abby Rowland gave an annual report to the Board from the Food Service Department.  Dr. Wilson commended Abby and all the food service staff for their excellent audit report.  The auditors were very complimentary of this department.

Ø  Transportation – Darren Sledge gave an update on the department.  He reported on the number of students transported, fuel used, number of employees, routes, daily routines, etc.                           

    Superintendent’s Report

Ø  WCSS Color Branding  -  decision postponed until a later.                                     
Ø  Building Update – Dr. Wilson showed pictures of the construction project.
Ø  Mileage Reimbursement Rate - Dr. Wilson recommended staying with the state’s rate.                
Ø  Nutrition Audit Results – Dr. Wilson reiterated his appreciation to Abby and her department.                                        
Ø  Pay As You Go Request for January, 2017 – Dr. Wilson is recommending an upgrade of the Wifi at the middle school.
Ø  Local Fair Share Lobby (.10 per FTE for maximum 5 months in session) – Dr. Wilson and Trish explained this issue that is effecting all             counties in some way.
Ø  Board Retreat Agenda - reviewed                                         
Ø  School Board Attorney for 2017 – Dr. Wilson is recommending the Board stay with our current law firm of Harben, Hartley and Hawkins.      We have retained them for many years and we are well satisfied.
Ø  Vice Chair for 2017 – it is the time of year for this appointment.  Barry Vandiver nominated Charlie Thomas.  This will be voted on during         the action portion.
Ø  Process for setting future BOE agendas - Dr. Wilson stated that the process of developing an agenda as a whole board has worked well in         the past and he recommended continuing with this model.
Ø  1st Draft of SY 18 School Calendar   -  two drafts were provided for the Board to
Ø  review.  This will be reviewed by the Board then placed for input from the community and faculty.        
Ø  Snow Make-up Days - Dr. Wilson asked for a consensus from the Board that the days missed not be made up.  The teachers worked both         days and he feels the teachers will work with the students to catch up.  This could change if we miss additional days.  The Board agreed to         this.
Ø  GSBA Summer Conference – this will be held in Savannah in June and the board is to let Sandra know if they will attend.
 

Financial Report        Trish Harris-Fussell

Ø  FY 18 Budget - Trish explained the millage and budget impact history, FY 17 Expenditure Budget By Function, and the FY 18 Preliminary Estimates.       

Ø  December Financial Report - the following accounts were explained:

*       General Fund

*       Bond Status

*       All SPLOST Accounts

*       Capital Status

*       On-going Construction Update

*       Completed Projects                               

        Action Items

            Old Business   Charlie Bryson asked for an update on his question regarding the ceiling tiles at the high school auditorium.                                          Kelly Crane stated that will be taken care of during the renovation.                 

            New Business

1)     Approve WCSS Color Branding

2)     Approved Mileage Rate to stay with the state change.

3)     Approved Pay As You Go Request for January 2017

4)     Approved Law Office of Harben, Hartley & Hawkins for School Board Attorney for 2017

5)     Appointed Charlie Thomas as Vice Chair for 2017

6)     Approved Field Trips – WCMS        

7)     Declared seven buses as used/worn out and authorized disposition

8)     Following executive session, the following personnel action was approved: 

Retirement:           Melinda Gooch – Administrative Assistant for Student Services effective 4-1-17

                                  Debra Whelchel – Interpreter at TGAP effective 6-1-17

                                  Brenda Christopher – Technology Specialist effective 7-1-17

Termination due to move of Special Ed student from System:

                              Kelly Meeks – MCES Special Ed Paraprofessional effective 1-31-17

Appointment:       Ceilita Hudspeth – Special Ed Teacher at MYES effective 2-6-17 

   The meeting adjourned at 9:06 PM.