BOE Minutes

 Highlights of the regular meeting of March 21, 2017.

The meeting was called to order at 8:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path, Cleveland, GA.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:        Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin,

                                                                Trish Harris Fussell, Angie Helton, Cindy Free, MaryKay Berry, Darren Sledge, Abby Rowland, 

                                                                Sabine Sharpton, Lindsey Oliver, Summer O’Kelly

VISITORS PRESENT:                       Linda Erbele, White County News; Students from WCMS Warrior Bake Shoppe

The meeting was opened with prayer by William Sperin.

The agenda and minutes from February 21 & 23, 2017 and March 7, 2017 were approved.

Department Reports

*      Student Services - Exceptional Children’s Week  - MaryKay Berry introduced Summer O’Kelly, teacher at WCMS who introduced her students (Jayson Brotherton, Nathan Anderson, Joey Cloer, and Katie Gee).  These students provided breakfast pastry for the board which they made in class.  Ms. O’Kelly described how her students operated the Warrior Bake Shop.  Dr. Berry explained Exceptional Children’s Week.

*      Curriculum - BOE Policies - Laurie Burkett reviewed the four board policies that was tabled at the last meeting and the changes that have been made since the review by GSBA.

*      Science/Social Studies Training  - Angie Helton & Cindy Free explained the changes that have come about and the training that the teachers have received.

*      Waiver for four students at WCHS for one credit in Civics – Angie Helton stated that this is for students who have moved to White County from another school system and was only required to have only one-half credit for Civics; however, we require one credit. 

*      Nutrition  - Meal Charge Procedure  - Abby Rowland gave a report on the amount of overdue charges and the collection process.  This continues to be a burden for the nutrition department.

*      School Social Worker – BOE Policy JB (Student Attendance) - Lindsey Oliver, School Social Worker, explained the need for changes to this policy.

Superintendent’s Report

Ø  Local Facilities Plan & Resolution – Dr. Wilson gave an update on the facility team visit and presented a resolution the board will need to approve as part of the process.

Ø  Building Update – Dr. Wilson showed pictures of the progress of the new gym and the NGA wing at the high school.

Ø  PAYG Request for March – several computers in the central office are long past the rotation schedule and needs to be replaced.  Dr. Wilson explained the opportunity to purchase some vehicles for the JROTC program, and NGA laptop rotation.                   

Ø  FY 18 Budget – Dr. Wilson has spoken with the Tax Assessors office and will have more information a little later.                                              

Ø  Request for Naming Facility – Dr. Wilson provided the Board with suggestions for honoring Private Glaze and possibly other veterans in the future.                                              

Ø  2017-2018 School Calendar – a tally of the survey results was provided.  Version 1 was overwhelming the winner.  The calendar will remain on the website for a little longer in order to allow for more review.             

Ø  Personnel – Administrative & Certified Recommendations – these recommendations are for 2017-18 school year.

Ø  Yearly Calendar – all items have been addressed.

ACTION ITEMS

  1. The local facilities plan resolution was approved.

       2.   Following executive session, the following personnel action was approved:     

      Retirement:      Debbie Truelove-Petty – teacher at JPN effective end of SY 17

                                  Beverly Greene – Parapro at JPN effective end of SY 17

                                  Pam Webb -  Bus Driver effective 3-1-17          

                                  Phil Baughman – teacher at WCMS effective end of SY 17

                                  Michael Barrett – Bus Driver effective 5-31-17

      Resignation:                

                                  Kim Sartain – School Nurse at JPN effective end of SY 17 

Appointment:   Betty Fletcher – Substitute Bus Monitor effective 3-24-17

                            Burton Davis – Mechanic effective 4-10-17

                                  Megan  Runkle – Special Needs Teacher at WCHS for SY 18

                                  Matt Mundy – Social Studies Teacher at NGA for SY 18

                                  Administrators - FY 18

The meeting adjourned at 9:26 AM.

 

Highlights of the regular meeting of March 23, 2017.

 

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 

Warriors Path, Cleveland, GA.

 

BOARD MEMBERS PRESENT:      Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

 

BOARD MEMBERS ABSENT:         None

 

STAFF MEMBERS PRESENT:        Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin,

                                                                Trish Harris Fussell, Angie Helton, MaryKay Berry, Darren Sledge, Cindy Free, Abby Rowland, 

                                                                Lindsey Oliver, Stacie Ward, Martha Kent, Octavius Mulligan, Jill Baughman, Jennifer King,

                                                                Kristi Gerrells, Mary Anne Collier, John Osborne, Catherine Gibbs, Michael Pickett,

 

VISITORS PRESENT:                       Linda Erbele, White County News; Dean Dyer, WRWH; Pastor Mark Turner, students from 

                                                               TMU, students from WCSS,  Wyatt London and family, Ron Webb, Dr. & Mrs. John Taylor, 

                                                               students from WCHS Rock Ensemble

 

The meeting was opened with prayer by Pastor Mark Turner of the Cleveland Worship Center.

 

Recognition

Dr. Burkett recognized Wyatt London from MCES who was chosen as District Ambassador for the March of Dimes.

 

Dr. Wilson recognized White County Intermediate School and Mt. Yonah Elementary School for being awarded “Highest

Performing Schools” by the Georgia Department of Education for school year 2015-16.

 

Special Reports

Ø  JPNES - Stacie Ward gave a report on Jack P. Nix Elementary School.  She reported on class size, staff, CCRPI, related arts, instructional coach, parental engagement, field trips, special events/community involvement, clubs and mascot.

Ø  Child Abuse/Neglect and Attendance in Lindsey Oliver’s absent, Dr. Wilson reported on the child abuse protocol.

 

Superintendent’s Report

Ø    Building Update – Dr. Wilson stated that there was no real damage from the recent hail storm, the entire front of the gym 

       is finished so it’s now weathered in.  Hopefully the gym will be completed in time for basketball practice this fall.  

       The walls are up on the NGA building and everything seems to be on track.

Ø    PAYG Request for March – this includes NGA teacher laptop rotation, upgrades for central office computers, computers 

       and software for School Nutrition, vehicles for the JROTC program.                    

Ø    FY 18 Budget - Dr. Wilson reported that we will need to approve a tentative budget next month which will include money 

       for the FUTURES Program and 4-H.  The preliminary figure appears that we will have a deficit of over $970,000 so we

       will have to look of ways to cut.  He will be receiving more info from the Tax Accessor’s office.                

Ø    Request for Naming Facility- the Board had instructed Dr. Wilson to contact the Colonel of the JROTC program and 

       get some ideas of how we can recognize Private Rondall Glaze following a request to have the NGA building named for him.  

       Our present policy prohibits naming school facilities for individuals, but the Superintendent and Board fully supports some

       kind of recognition for all veterans killed during their military service.  Dr. Wilson presented the suggestions to the board

       and now he will get some prices together and bring back to the board.      

Ø   2017-2018 School Calendar – Version 1 was overwhelmingly the first choice.   Dr. Wilson asked to board to go ahead and approve.      

Ø   Personnel – Administrative & Certified Recommendations –it is time for contracts to be issued so the board will review 

      these recommendations during executive session.

Ø   Legislative Positions - Dr. Wilson asked the board to review the positions and let him know if they would like to make 

      suggested changes.

 

Financial Report

Trish Harris Fussell presented the February Financial Report.

 

Action Items

*       Removed from table and approved four board policies:  JBC, JBC(1), JR, AND JRA

*       Approved waivers for four students at WCHS for one credit unit requirement for Civics

*       Approved the Charge Procedure for School Nutrition Office                                              

*       Approved the  PAYG Request for March 2017                                                        

*       Approved 2017-2018 School Calendar – Version 1                                     

*       Approved first reading of BOE Policy JB (Student Attendance) and tabled for 30 days    

*       Approve Field Trips for 4-H Club, MCES

*       Following executive session, the following personnel action was approved:

Retirement:        Marty Stonecypher – teacher at WCMS effective 9-30-17

Appointments:   Substitute School Nutrition Assistants:

                                             Kim Tallent

                                             Nancy Polli – pending background check

                              Certified Staff for SY 18 as presented

The meeting adjourned at 8:27 PM