BOE Minutes

White County Board of Education

Cleveland, Georgia

Board Highlights      

Highlights of the regular meeting of March 29, 2018.

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room, Cleveland, GA. 

BOARD MEMBERS PRESENT:    Missy Jarrard, Charlie Thomas, Barry Vandiver 

BOARD MEMBERS ABSENT:       Charlie Bryson, Jon Estes

STAFF MEMBERS PRESENT:      Jeff Wilson, Sandra Dorsey, William Sperin, Abby Rowland, Trish Fussell, Angie Helton,                                                                  Cindy Free, Darren Sledge, Kelly Crane, Stacie Ward, Jill Baughman, Octavius Mulligan,                                                                  Nara Allen, Mary Anne Collier, John Osborne, Alan Griffin, Stephanie Bolton, Mark                                                                           Adams, Jessica Sisco, Stephanie Smith

 

VISITORS PRESENT:                     Pastor Tim Morgan from Faith Lutheran Church; Stephanie Hill, White County News;                                                                      Dean Dyer, WRWH Radio, Lyn Forest & Nathan Eason, White County 4-H Program; Linda                                                              Erbele, Carly Adam, student from Truett McConnell University, parents and students of the                                                             White County School System 4-H program

The meeting was opened with prayer by Pastor Tim Morgan from Faith Lutheran Church. 

Recognition

Laurie Burkett recognized the following students and staff of the White County School System:

v Addie Bolton – for her win First Place in the Region 7AAAA Literary Competition for Essay then going on to win as First Runner Up in the GHSA AAAA  State Literary Meet for Rhetorical Essay.

v Katharine Ivey – for her win First Place Win in the Region 7AAAA Literary Competition for Dramatic Interpretation  then going on to win as First Runner-Up in the GHSA AAAA State Literary Meet for Dramatic Interpretation  

v Heather Ray – for her First Place Win in the Region 7AAAA Literary Competition for Humorous Interpretation

v Shayla Smallwood and Gabby Adams – for their First Place Win in Health Career Display at the State HOSA Leadership Conference.   They competed against 178 other competitors and are now eligible to compete at the International Conference in Dallas, TX in June. 

v Mossy Creek Elementary School Beta Club – for being named a 2017-2018 National Beta School of Merit by the National Beta Club.

v Alan Griffin – for being named “Athletic Director of the Year” for 2017-2018 by the Georgia Athletic Directors Association.

Department Reports

Ø  NGA – Dr. Wilson reported that we have received the Occupancy Permit and we’re getting close to the very end of this project which will enable us to receive the final payment from the state.  There are a few projects that will start immediately after graduation and continue during the summer.  Students will be ready to enter the building when school starts in the fall.

Superintendent’s Report

Ø  Sportsmanship Statement  - Dr. Wilson shared a Parent Sportsmanship Agreement that will be presented to all parents for the following school year.  There is a growing concern throughout all states regarding parent behavior at sporting events.  Dr. Wilson stated that he does not want our county to be known as a county no one wants to come to and this agreement is an effort for all of us to be a good model for our students.         

Ø  NGA Appraisal – the old NGA building was appraised at $1.1 million.  Dr. Wilson will be contacting interested parties during spring break.    

Ø  Athletic Insurance Options – Dr. Wilson shared information regarding student athletic insurance that can be offered to our students who participate in athletics.  Some participates do not have medical insurance and this would be a very inexpensive way to help those who are injured. 

Ø  Computer Ransomware Attack – Dr. Wilson stated that our technology team has worked very hard the last couple of weeks evaluating the recent attack.  They have worked closely with our insurance carrier who also has technology staff who deals with this sort of thing every day.   The investigation found that four files were viewed.  There was a large amount of data in many of the sub files within these four files. We found information that eleven employees and 71 substitutes from 2012 was in one of the sub files.  We will be informing these individuals and will provide free credit monitoring for the next year.  As far as can be determined at this point, no files were downloaded. 

Ø  Safety Walkthrough  - Dr. Wilson reviewed the recommendations from Homeland Security and GEMA.    The county emergency team will conduct a training session during the week of spring break.  Dr. Wilson is making recommendations for safety equipment and upgrades.          

Ø  Live Stream of Board Meetings – this has been postponed until the April meeting at the request of some board members who could not be at this meeting.

Ø  PAYG Request for March – a request for extra cameras, camera viewing stations and GPS systems for the buses; also, a tarp for the baseball field.  We have not been able to host a game so far this year due to all the rain.

Also added from the construction contingency money will be servers for our system.  Some of the servers need to be updated to a stronger system and some have reached the five year rotation period.         

Ø  FY 19 Budget - Dr. Wilson provided preliminary estimates on the FY 19 budget.                      

Ø  Propane Bid & Results – four bids were received for the purchase and removal of the 30,000 gallon tank at WCHS with cleanup and removal of debris.  Action will be taken later during the meeting.

Ø  Comprehensive Needs Assessment -  a meeting was held this week involving an array of individuals in order to seek their input regarding our school system.  There was a break-out session with different groups to evaluate what we are doing right and where we can improve.  This needs assessment will be used for our System Improvement Plan, Strategic Plan, and AdvancEd.  The group provided a lot of information that will now be evaluated and used in planning the district goals as well.

Financial Report

Trish Fussell provided the February Financial Report on the following accounts:

General Fund, Current Bond Status, 2009 SPLOST, 2015 SPLOST and the Capital Status report.

Action Items:

1.         Confirmed approval of overnight field trip on 3-22-18 for WCHS

2.         Approved PAYG request for March

3.         Accepted the highest bid from Blossman Gas for the purchase, removal,  and cleanup of the 30,000 gallon propane                     tank at WCHS.

4.         Approved an overnight field trip for MYES.

5.         Following executive session, the following personnel action was approved: 

Retirement:  Margaret Anderson – Administrative Assistant for Technolog effective 6-1-18

                        Cheryl Allen – Teacher at JPN effective end of SY 18

                        Tina Browning – Teacher at JPN effective end of SY 18


Resignations:  Steve Bartlett – Assistant Principal at WCHS end of SY 18 (6-30-18)

                        Kyle Ansley – Substitute Bus Driver effective 3-19-18

                        Billy Satterfield – PE Teacher at TGES effective end of SY 18

                        Louise Blackwelder – TGES Spec Ed. Parapro effective 3-30-18

                        Susan Price – School Nutrition Assistant effective 3-5-18

                        Brenda Parson – Bookkeeper at TGAP effective end of 6-1-18                                   


Release from Contract:    John Osborne – Principal at WCHS effective 6-30-18                                                          


Transfers:      Chris Dotson – Teacher from WCMS to WCHS

                        Wendy Rumford – from full-time bus driver to sub driver

                        Angie Helton – from Director of Student Accountability to Assistant Principal at WCHS effective FY 19

 

Appointments:  Certified Contract Recommendations for SY 19                            

   School Nutrition Substitutes:  

                      Stacy Porter             

                      Diane Wood             

                      Patricia Meeks                     

                      Joanna Williams                             

  Misti Anderson – Administrative Assistant at WCMS effective 5-14-18

  Logan Head – Careers Connection Teacher at WCMS for SY 19

  Jeremy Smith – Teacher (Weight Training) & Head Football coach at WCMS for SY 19

                          Samantha White- Teacher at WCMS for SY 19

                          Sarah Holmes – Counselor at NGA for SY 19

                          Jerome Kukurugya – Counselor at WCHS for SY 19  

  Substitute Nurse- All schools----- Rebecca Pless          

                          Chere Peterson – full-time bus driver effective 4-23-18 contingent upon completion of training. 

  Tracey Motes – Substitute Bus Driver contingent upon completion of training.      

  The meeting adjourned at 7:55 PM.

Highlights of the regular meeting of March 27, 2018.

The meeting was called to order at 8:00 AM by Chairman Missy Jarrard in the Media Center at White County High School at 2600 Hwy 129 North, Cleveland, GA.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Thomas, 

BOARD MEMBERS ABSENT:         Charlie Bryson, Barry Vandiver 

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, William Sperin, Trish Fussell, Angie Helton, Cindy Free,                                                                         MaryKay Berry, Darren Sledge, Kelly Crane, Charles Dewalt

VISITORS PRESENT:                       Stephanie Hill, White County News; Bill Johnson, Fetch Your News, student from Truett                                                                     McConnell University, Linda Erbele 

The meeting was opened with prayer by William Sperin. 

Department Reports

Ø  NGA – Trish Fussell   - a construction update was provided which included the capital outlay funds, remaining balance and when that could be received from the state as well as use of the contingency savings.  Paving and kitchen equipment has already been allocated and Dr. Wilson stated that some doors will be replaced/refurbished and some tile flooring will be added in some hallways.   Needs at the other facilities will be addressed with any remaining contingency money.

Superintendent’s Report

Ø  School Nutrition Monthly Supper Program Report – for the month of February, the supper program revenue was $21,280.53 and the expenditures were $12,194.50. 

Ø  Sportsmanship Statement  - Dr. Wilson shared a Parent Sportsmanship Agreement that will be presented to all parents for the following school year.  There is a growing concern throughout all states regarding parent behavior at sporting events.  Dr. Wilson stated that he does not want our county to be known as a county no one wants to come to and this agreement is an effort for all of us to be a good model for our students.         

Ø  NGA Appraisal – the old NGA building was appraised at $1.1 million.  Dr. Wilson will be contacting interested parties during spring break.    

Ø  Athletic Insurance Options – Dr. Wilson shared information regarding student athletic insurance that can be offered to our students who participate in athletics.  Some participates do not have medical insurance and this would be a very inexpensive way to help those who are injured. 

Ø  Computer Ransomware Attack – Dr. Wilson stated that our technology team has worked very hard the last couple of weeks evaluating the recent attack.  They have worked closely with our insurance carrier who also has technology staff who deals with this sort of thing every day.   The investigation found that four files were viewed.  There was a large amount of data in many of the sub files within these four files. We found information that eleven employees and 71 substitutes from 2012 was in one of the sub files.  We will be informing these individuals and will provide free credit monitoring for the next year.  As far as can be determined at this point, no files were downloaded. 

Ø  Safety Walkthrough  - Dr. Wilson reviewed the recommendations from Homeland Security and GEMA.    The county emergency team will conduct a training session during the week of spring break.  Dr. Wilson is making recommendations for safety equipment and upgrades.          

Ø  Live Stream of Board Meetings – this will be discussed Thursday.

Ø  PAYG Request for March – a request for extra cameras, camera viewing stations and GPS systems for the buses; also, a tarp for the baseball field.  We have not been able to host a game so far this year due to all the rain.   

Ø  FY 19 Budget - Dr. Wilson provided preliminary estimates on the FY 19 budget.                      

Ø  Propane Bid & Results – four bids were received for the purchase and removal of the 30,000 gallon tank at WCHS with cleanup and removal of debris.  Dr. Wilson will be recommending the highest bidder on Thursday.           

Ø  Yearly Calendar – all items have been addressed.  Dr. Wilson reminded the board that if they wish to make any recommended changes to the GSBA legislative positions, please submit to him as soon as possible.        

The meeting adjourned at 9:00 AM. 

The Board attended the Ribbon Cutting Ceremony for the new Ninth Grade Academy.