BOE Minutes

 

Highlights of the called and regular meetings of June 27, 2017.

 

The called meeting was called to order at 7:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room 

    at 136 Warriors Path.

 

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

 

BOARD MEMBERS ABSENT:         None

 

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey

 

VISITORS PRESENT:                        Linda Erbele, White County News;

 

The Board went into executive session to discuss personnel.

 

The regular meeting was called to order at 8:20 AM by Chairman Missy Jarrard.

 

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

 

BOARD MEMBERS ABSENT:         None

 

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Laurie Burkett, Trish Harris Fussell, William Sperin, Abby Rowland, Darren                                                                     Sledge

 

VISITORS PRESENT:                        Linda Erbele, White County News;

 

The meeting was opened with prayer by William Sperin.

 

The minutes from May 23rd and May 25th were approved.

 

Superintendent’s Report

Ø    Building Update – Dr. Wilson presented a slideshow of the progress at the new NGA and WCHS renovations.

Ø    Final FY 18 Budget – additional information has been received at the last minute so this will be reported on Thursday.

Ø    SRO Agreement renewal with City of Cleveland and WC Sheriff’s Office – these agreements are renewed annually at this time of year.  There are no changes to the agreements.

Ø    Five Year Facilities Plan Approval – we have received notification from the state that our five-year plan was approved.    

Ø    FY 17 BOE Training Sign-off – all board members have met all training requirements for FY 17.  This is ready to submit to the state.                

Ø    FY 18 BOE Training Options - the board was given options for training for next year.  Dr. Wilson suggested “Review and Revision of System Goals and Priorities” since we are up for a SACS review next year; and also “Legal Issues” with the board attorney.  A request was made to have information pertaining to conducting executive session and how the minutes are prepared to be included at some training during the year.

Ø    PAYG – June 2017 – Dr. Wilson asked that the money from the general fund used to purchase a new special education bus last year, be reimbursed from the PAYG account now that the PAYG fund in healthy.  Gym doors at JPN are in need of repair/replacement, a service truck is needed in the transportation department, a restroom installed for special education at WCHS.

Ø    Policies (review only) – Dr. Wilson stated that he will be reviewing the board policy manual and will bring policies to the Board each month for review and/or changes so that over the next several years, each policy will have been reviewed.  These two policies will be for first reading on Thursday.                

Ø    Jessica Morgan’s December Graduation – Jessica is a student at WCHS who has received a scholarship to Georgia and they would like for her to be on campus in January, 2018.

Ø    Board Retreat Agenda – Dr. Wilson reviewed the agenda for the upcoming board retreat in July.               

Ø    Calendar Adjustment (1/2 day on August 21st) – we have received several calls requesting that school not be in session on August 21st when there will be a complete solar eclipse.  Dr. Wilson suggested that the date be a ½ day and dismiss school in time for folks to make arrangements to watch the eclipse.

Ø    Yearly Calendar – all items have been addressed for June.

Action Items

1.   Following executive session, the following personnel action was approved:

Confirmation:  Resignation of Michelle Downes – teacher at MYES effective end of SY 17

                                    Resignation of Sara Fain – teacher at MYES effective end of SY 17

 

Resignation                 Susan White – teacher at JPN effective end of SY 17                        

 

Transfers:                    Michelle Hill – from teacher at JPN to teacher at MYES for SY 18   (replacement)

                                    Chris Dotson – Weight Training position at WCMS for SY 18 (replacement)

Patrick Lowendick – from Math/Science at NGA to Collaborative Science at WCHS (replacement) 

                                    Chris Watson – from Parapro position at TGAP to a Sped teacher at WCHS for    SY 18  (replacement)     

                                    Jamie Wharton Owens – from Sped teacher to Social Studies at WCHS for SY 18  (replacement) 

 

Appointment:            Allison Lundy – Techer at JPN for SY 18 (replacement)

                                    Tobie Denham – Teacher at JPN for SY 19 (replacement)

Billy Satterfield – PE Teacher at TGAP for SY 18 (replacement)                

Hillary Singletary – Teacher at MYES for SY 18 (replacement)

                                    Shana Adams – SpEd teacher at WCMS for SY 18 (replacement)

                                    Leanne Kinney – Chorus teacher at WCHS for SY 18 (replacement)

                                    Kayla Everett – Broadcast Video position at WCHS for SY 18 (replacement)                                                            

School Nutrition Personnel Changes:

1.Robbie Walden to transfer as cafeteria manager from Ninth Grade Academy to Jack P Nix.

2. Nancy Polli as full time nutrition assistant at WCHS

3.Nancy Fritchey as full time nutrition assistant at WCHS

4. Rita Payne as full time nutrition assistant at TGAP.

5. Richard Wade from full time nutrition assistant at WCMS to ½ nutrition assistant at WCMS and ½ school

 nutrition maintenance.

6. Susan Price as full time nutrition assistant at WCMS.

7. Request approval of the following as substitute cafeteria workers: Deborah Kennedy, Sherri Sutton, Rhonda English,

    and Bridgett Revell

  Approved contracting with ProsenceLearning for SLP services

The meeting adjourned at 9:10 AM

 

  

Highlights of the regular meeting of June 29, 2017.

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:       Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:         None

STAFF MEMBERS PRESENT:         Jeff Wilson, Sandra Dorsey, Trish Harris Fussell, Angie Helton, Cindy Free, Kelly Crane, Martha Kent,                                                                     Debra Gailey, Jill Baughman, Octavius Mulligan, Mary Anne Collier, John Osborne

VISITORS PRESENT:                       Linda Erbele, White County News; Dean Dyer, WRWH Radio

The meeting was opened with prayer by Jon Estes.

Superintendent’s Report

Ø  Building Update – Dr. Wilson stated that the inside of the building at WCHS is going to be beautiful and he is hoping to have some contingency money left to do some improvements on the outside of the building.  Everything is moving along very quickly now.

Ø  Final FY 18 Budget – after reviewing every possible savings (i.e. insurance bids, copier bids, TAV, etc.) and looking for expenditures that possibly can be paid from other funds like PAYG; and with the ad valorem tax receipts being higher than expected, it appears that the proposed FY 18 budget will be sufficient and will not have an adverse effect on the fund balance.  Dr. Wilson commended the Board for being able to build the required fund balance each year even with the economic hardship the school system has dealt with.

Ø  SRO Agreement renewal with City of Cleveland and WC Sheriff’s Office – these are the same as last year and are ready for renewal or FY 18.

Ø  Five Year Facilities Plan Approval – we have received approval from the state department; however, we will need to make some changes to reflect some of the high school kitchen equipment not being replaced at this time.  Dr. Wilson explained that we will not lose any money but it will be set aside for our use in the future. 

Ø  FY 18 BOE Training Options – the Board decided on the three topics to be served by Pioneer RESA (Review and Revision of System Goals and Priorities; Legal Issues and Ethics for Boards of Education; and Analyzing Demographic and Financial Data).  This plan will be submitted to the state.       

Ø  PAYG – June 2017 – this included bathrooms for the SPED rooms at the high school, gym doors at JPN, reimbursement to the general fund for a SPED bus purchased earlier, and a used service truck for the transportation department.                

Ø  Policies (review only)    - these will be approved for first reading and placed on the table for 30 days.                       

Ø  Jessica Morgan’s December Graduation – she will have met all requirements in December, 2017 and the University of Georgia would like for her to be on campus January 2018.

Ø  Board Retreat Agenda   - this will be July 28th.              

Ø  Calendar Adjustment (1/2 day on August 21st) – several requests have been made to have August 21st as a half-day in order to allow students and staff to watch the total eclipse. 

Financial Report          Trish Harris Fussell

Trish Harris Fussell presented the May Financial Report on the following accounts:

Ø  General Fund

Ø  Bond Status

Ø  Title Ad Valorem

Ø  All SPLOST Accounts

Ø  Capital Status

Ø  Capital Projects

*Action Items

Old Business              1)  Approved the final FY 18 Budget                                                   

New Business             2)  Authorized the Superintendent to renew SRO Agreements with City

                                                of Cleveland and Sheriff’s Office for FY 18.

3)  Approved the BOE Training Plan for FY 18

                                     4)  Approved the PAYG request - June, 2017

5)  Approved first reading of the following BOE Policies and tabled for

            one month:

                                                            BBFA – Local School Councils

                                                            BD – Policy Development

                                    6)   Approved early graduation for Jessica Morgan

                                    7)  Approved Field Trip – NGA

                                    8)  Declared equipment from JPN & School Nutrition as used/worn out    

            and authorized disposition

9) Approved the calendar revision for SY 18 

                                    10)  Following executive session the Board approved the following action:

    Resignation:          Christy Thacker – Bus Driver effective SY 18 school year

    Appointments:       Sherri Sutton –  Substitute Bus Driver contingent to completion of training

    Approve a resolution to declare 60.53 acres on Duncan Bridge Road as surplus property that is unnecessary for the operation of     the school district and authorize the Chair and Superintendent to conduct the disposition.

     The meeting adjourned at 8:50 PM.