BOE Minutes

Highlights of the regular meeting of May 23, 2017.

The meeting was called to order at 8:00 AM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 136 Warriors Path.

BOARD MEMBERS PRESENT:     Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

BOARD MEMBERS ABSENT:       None

STAFF MEMBERS PRESENT:       Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin, Angie Helton, Cindy Free,                                                                           MaryKay Berry, Darren Sledge, Abby Rowland, Kelly Crane, John Osborne

VISITORS PRESENT:                       Linda Erbele, White County News;

The meeting was opened with prayer by William Sperin.

Special Reports

Following the approval of the agenda and April minutes, the following special reports were given.

  • Curriculum Department –Dr. Burkett reviewed the policies that were placed on the table in April for review.
  • Nutrition Department—Abby Rowland reported on a request for meal price increase for SY 18 and also discussed a new separate federal program that she would like to introduce to the system starting in SY 18 that would provide meals for children in the afterschool programs. 

Superintendent’s Report

Ø  WCMS Ag Request – the middle school has made a request to purchase a chicken coop for their Ag program.  After checking on any requirements, Dr. Wilson has added this to the PAYG for May.

Ø  WCHS Property Closed to Public from 6-1-17 thru 8-6-17 – due to the construction at the high school this summer, no one will be allowed in the building or building property during this time except construction personnel.  The athletic fields will be available.

Ø  GSBA Summer Conference – information regarding the conference in June was given to Board members.

Ø  May 2017 PAYG Request – there are several items requested this month which includes work at the high school while the construction is going on to increase security; special education renovations/adding a Timus tester; adding LED lights in certain locations, WCMS upgrades to the handrails at the stadium/chicken coop.       

Ø  Building Update – Dr. Wilson showed pictures of the progress at NGA/WCHS.             

Ø  FY 18 Budget Update – There’s no additional information available.  The final digest has not been received.  We will approve a tentative budget at the Thursday meeting.

Ø  Graduation Update – the board members were provided parking passes and instructions for Friday night.

Ø  RESA Training Options for BOE FY 18 - the training schedule provided by Pioneer RESA was given for the board to consider what training they prefer for FY 18.  With AdvancED coming next year, Dr. Wilson suggested one of the priorities should be looking at system Goals, Mission, and Vision

Ø  The Board received the Superintendent’s Evaluation Instrument

Ø  Yearly Calendar – all items were addressed for May.

Action Items

Following executive session, the following personnel action was approved:

Retirement:                        Vera Chaney – Teacher at MYES effective end of SY 17

Resignation:                       Taylor Freeman – Teacher at MYES effective end of SY 17

                                              Heather Terrell – Teacher at NGA effective end of SY 17

                                              Gina Gailey – Warrior TV- WCHS effective end of SY 17

Appointments:                   Kaitlin Batson – Teacher at MYES for SY 18 

Transfers:                           Katie DeFoor – Teacher from WCMS to JPNES for SY 18 (replacement)

                                              Angie Adams – Teacher from MCES to WCMS for SY 18 (replacement)

                                              Jessica Sisco – Teacher at TGAP to MCES for SY 18 (replacement)

                                              Deticia Chambers – Teacher at MCES to TGAP for SY 18 (replacement)


 

Highlights of the public hearing and regular meeting of May 25, 2017.

 

Public Hearing – 5:45 PM

Dr. Wilson presented information on the FY 18 Preliminary Budget.  He explained the history of the millage over a number 

of years as well as showing the austerity cuts.  He also explained how the 2.5% salary increase last year that was given only for one year as required by the governor will be removed but will be replaced with a 2% permanent increase to the salary schedule and .05% to the local supplement.  Two furlough days will be taken from all staff; however, the school system and employees will still pay into the retirement in the amounts necessary so as not to lose any cumulative retirement.   There will be an increase in health insurance and TRS which the system has no control.  He explained how the system had chosen to bid 

certain items such as copiers for the system, property/casualty insurance and workers comp insurance to look for any savings.  With all this, the system will expect to have a shortfall for FY 18. 

 

Regular Meeting – 6:00 PM

The meeting was called to order at 6:00 PM by Chairman Missy Jarrard in the Cliff H. Hood Administrative Board Room at 

136 Warriors Path.

 

BOARD MEMBERS PRESENT:  Missy Jarrard, Jon Estes, Charlie Bryson, Charlie Thomas, Barry Vandiver

 

BOARD MEMBERS ABSENT:    None

 

STAFF MEMBERS PRESENT:    Jeff Wilson, Sandra Dorsey, Laurie Burkett, William Sperin, Trish Harris Fussell, Angie Helton, MaryKay Berry, Cindy Free, Abby Rowland, Sabine Sharpton, Darren Sledge, Stacie Ward, Jennifer King, Jill Baughman, Octavius Mulligan, Kristi Gerrells, John Osborne, Nara Allen, Stacy Allen, Kevin Benson, Debbie Gailey, 

Shanda Bartlett, Ellen Gann, Amy Swing, Karen Dockery, Erica Cain, Leann Fuller, Allyson Jenkins, Catherine Gibbs,

 

VISITORS PRESENT:       Students from MCES, Linda Erbele, White County News; Dean Dyer, WRWH Radio; Michael Humphrey, Susanne Pace, Stacey Benson, Chris Heal, Marc Gallimore, Linda Mobley

 

The meeting was opened with prayer by Pastor Marc Turner of The Worship Center.

 

Recognition

Laurie Burkett recognized the following administrators:

Ø  Nara Allen – receiving the Mike Campbell Emerging Leader Award

Ø  Kevin Benson – receiving the Hal Beaver Georgia Outstanding Assistant Principal Award

Dr. Wilson recognized the following schools:

Ø  MCES – for receiving the 2017 Award Winning Georgia Family-Friendly Partnership School presented by the Georgia Department of Education.  Only five schools in the state received this award.

Ø  WCHS – for being recognized as the 2017 America’s Most Challenging High Schools by the Washington Post.  This is the second year in a row they have received this recognition.

 

Request for Time on the Agenda

Michael Meaders spoke to the Board regarding the overdue meal charges at all the schools.  He has recently been made aware of how severe this problem is and is willing to try to help raise money to help the children who have outstanding meal charges.  He asked the board for monetary consideration toward this, if possible.

 

Public Participation on Agenda Items

Michael Humphrey with the White County Library spoke to the Board regarding any monetary contribution that could be 

made to help the public library with their budget.  In the past, the school system has made annual contributions but has not been able to do that in recent years because of the school system’s budget.

 

Superintendent’s Report

  • Emergency Team/WCSS Mock Training May 30, 2017 – White County Public Safety in conjunction with Cleveland Police Department,  White County Sheriff’s office, and White County EMS, will conduct a small scale emergency drill on Tuesday, May 3th from 9:00 AM – 12:00 noon at White County Middle School.  The public should be advised that emergency vehicles will be set up on the WCMS campus and that no students will take part in this drill.
  • WCHS Property Closed to Public from 6-1-17 thru 8-6-17 – Dr. Wilson stated that notification has been made that there will be no admittance to the White County High School building from June 1, 2017 through August 6, 2017 due to construction.  The athletic fields will be available.
  • May 2017 PAYG Request – this request is for various items that are needed at WCHS, WCHS SPED, LED lights in certain areas throughout the system, and WCMS updates to the stadium.                             
  • FY 18 Tentative Budget - Dr. Wilson reviewed the tentative budget again for those in attendance and stated that it will be finalized in June.                        
  • RESA Training Options for BOE FY 18 - options for board training were presented for the members to consider for FY 18.  Dr. Wilson did state that with AdvancED coming next year, one of the priorities should be looking at system Goals, Mission, and Vision
  • Family Connections Contract for FY 18 - this is the annual grant for this program.  WCSS is the fiscal agent only.  No local taxpayer money goes to this program.
  • Superintendent’s Evaluation – the Board was given the evaluation instrument.

 

Financial Report

Trish Fussell gave the April Financial Report that included the General Fund, Bond Status, SPLOST, Title Ad Valoreum, On-going Construction Projects, and Capital Status.  She also provided information on the bids for copier bids, property/casualty and workers compensation insurance bids.

 

Action Items

1.        Removed from table and approved the following BOE Policies: DCK – Level of Budgetary Control,

             EEE – Wellness Program, GAN – Personnel Smoking

2.        Removed from the table and deleted the following policy from the WCSS Policy Manual--- JCDAA – Student Smoking

3.        Approved the  PAYG Request for May

4.        Approved meal price increase for SY 18

5.        Approved WCSS participating in the Child and Adult Care Food Program (CACFP)

6.        Approved the transfer of funds from Debt Service to Capital PAYG ($650,000)

7.        Approved Copier Bid for FY 18 - awarded to Sharp

8.        Approved Property/Casualty Insurance Bid for FY 18 – awarded to EMC Property and Casualty

9.        Approved Workers’ Compensation Insurance Bid for FY 18 – awarded to GSBA.

10.      Declared equipment from JPN, MCES & NGA as used/worn out and authorized the disposition

11.       Approved the Family Connections Contract for SY 18

12.      Approved the FY18 Tentative Budget

13.      Following executive session, the following personnel action was approved:

Resignations:         Leigh Thomas – Teacher at WCMS effective end of SY 17

                                  Tommy Flowers – Teacher at WCMD effective end of SY 17

                                                                              

Transfers:               Shawana Lowden – Teacher at MYES to teacher at MCES  (replacement)

                                  Mary Ann Anderson – School Nutrition Assistant at NGA to MYES for SY 18

                                  Laura Gazaway – Teacher at WCMS to teacher at NGA for SY 18 (replacement)

                                  Brandon Nonnemaker – Music Teacher at WCHS to Music Teacher at MYES for SY 18                                                             (replacement)

                                   Esta Johnston – Teacher at MCES to teacher at WCMS for SY 18 (replacement)

 

Appointments:                            Thomas Taylor – Technology Specialist effective 7-1-17 (replacement)

                                                        Mark Wade – Teacher at WCHS for SY 18 (replacement)

                                                        Jim Waits – Teacher for SPED at WCHS for SY 18 (new teacher position)

                                                        Carmen Holloway – Teacher at MYES for SY 18 (replacement)

                                                        Lindsey Hulsey – Teacher at MYES for SY 18 (replacement)

 

The meeting adjourned at 7:52 PM